What Should You Include In Absence Policies? Absence policies should be fair, consistent, and able take into account sickness and other unforeseen circumstances that may prompt employees to miss work. A typical staff absence policy will usually outline the procedure an employee is expected to follow when he or she must miss work. This may include details such as who to inform, how, and by when. In addition, employees should know how absence data is recorded and measured, and what will happen when they return back to work following a long absence—this might include an interview and discussions for how to make up the missed work and integrate into current team projects.
Given the high costs to business of sickness absence, it is important for employers to put in place and implement sickness and rehabilitation policies.
Beyond focusing only on helping employees avoid missing days of work, absence policies may include programs to encourage attendance, such as offering flexible schedules and worktimes, or allowing employees to occasionally work remotely. This way if they need to be out of the office for medical appointments, family obligations, or other personal reasons, they have a means to make up for the lost productivity on their own time.
Another way to encourage attendance might be to put a positive spin on absence management policy, perhaps referring to it instead as an attendance management policy. Instead of fearing the consequences of missing too much work, employees could be trained on the savings, productivity, collaboration, and other benefits of being present. Employees may even be rewarded for consistent attendance. However, this could backfire by encouraging sick employees to come into the office. Make sure absence policies offer generous time off and work-from-home options in case of sickness to avoid spreading germs around the office. Presenteeism is the last thing any business needs.
Return to work interviews are considered the most effective way of reducing absence. They open up dialogue between employees and managers early on and allow for provisions to be put in place before a situation becomes a bigger problem. This is where ELAS can help your business.
Attendance policies and HR advice is just a small portion of the HR functions found in every business. And we can save you time and money on HR as a whole. Whether you need payroll support,
employment law advice, tribunal representation, an absence management system or any other HR services, we can help. Why not call one of our HR consultants today on 08450 50 40 60 to discuss your requirement sand how we could help your business!